Bipronum | Mini-tutorial and FAQ
15572
page-template-default,page,page-id-15572,ajax_fade,page_not_loaded,,vss_responsive_adv,vss_width_768,qode-theme-ver-15.0,qode-theme-bridge,disabled_footer_top,wpb-js-composer js-comp-ver-5.4.7,vc_responsive

Mini-tutorial and FAQ

Bipronum is the first personal success platform that engages people across organizations to drive business and collect wins.

Welcome to a place where everything is made of motions. Bipronum is about using combinations of motions that represent common business milestones to engage and go on success journeys with others. It is a world that you control and manipulate. In Bipronum, the business universe is your playground. The only limit is your imagination – and of course the business objective at hand .

Freedom and flexibility are by design, this is your gig, who is best at organizing success?

Any kind of success can be powered, including:

  • Making a deal, from proposals and presentations, to contracts and signatures
  • Finalizing marketing assets, from creative brief to technical spec and beyond
  • Registration with a government agency, from template to review and submission
  • Getting a funding proposal approved, from detailed worksheet to spending plan
  • Closing a real estate transaction, from offer to inspection to signing on the dotted line
  • Settling a legal case, from discovery to accepting the offer, and all the documents are gathered into a folder
  • Managing a legal case, from discovery to settlement, and everything in between

     … and anything else you can think of!

When you assemble a Winflow out of motions, you’re organizing people to complete work and actions that will ensure the deal, agreement, transaction, asset, or job gets done. Here, people engage together on a brief journey to success for a very clear goal.

They don’t have to be a team, work at the same company, or agree to be part of a group or channel. They don’t necessarily even communicate with one another. They simply come together based on your request and do their part.

Once active the Winflow is not cast in stone, but everyone helps to keep changing it for the best outcome, to be on time or ahead of time, to pull in all the right experts, cut time where possible, change the order of motions as needed. Being resourceful together! Just like the sharing economy works nowadays – it’s that simple.

Winflows organize people to succeed

Winflows are made up of motions that represent milestones on the way to success. The 11 motions are shown when you create a new Winflow and in the FAQ section of this document.

 

Each motion already includes all the roles and actions needed for a specific outcome or milestone, and these 11 account for about 80% of the interactions we have with others. When work items, people, and timelines are filled in, the Winflow is ready to be started.

 

Don’t be afraid to try out new ways of achieving success with Bipronum. Winflows are super flexible. You can build them any way you want, and you can change them at any time even when active – because people and business are dynamic. Move the blocks around as you need. Try out combinations to find the most effective. Grow your business by engaging further across your network, building more trust and reputation around joint traction and success.

 

Bipronum is made for discovery, innovation, and optimization. From the simplest tasks to the grandest transactions, you can assemble Winflows to get anything done, quicker and easier. Repeat your success and get better every time. Or create opportunities that were never there before!

Assigning people to roles

Winflows always have an owner and the invited participants. Only owners can make big changes like adding or removing motions or participants, and changing timelines. But everyone can change people’s roles if, for example, they need to delegate work to someone else, or add participants if, for example, they know a subject matter expert who can help break through a tough spot.

Each motion contains specific roles/actions and there are three types. You may be familiar with RACI-role types from project management systems, which help show what to expect from whom. Bipronum uses 3 of the 4, color-coding each type:

  • Orange / R: The responsible people, the heroes, the ones that are actively doing or contributing something.
  • Blue / A: The accountable person for a motion, the one who is seeing this particular motion through. If you have questions, he/she is the one to ask.
  • Green / I: The informed people, the ones that need to know, but aren’t actively contributing.

This way, you can quickly see who’s doing what, and what to expect from each.

Work colleagues, customers or clients, partners, friends and family can all be assigned roles—there’s no limit to who can, and perhaps should participate.

Winning

Why are they called Winflows? Because winning is what it’s all about! And of course being able to save time and effort, provide better customer service, and grow your business.

 

When people complete their actions, their color as part of the motion changes to gold. And when all participants have completed their action, the motion closes and gets a specific gold icon to signify what has been achieved together. Finally when all motions have been completed, the whole journey becomes a success.

Hooray!

The essential elements of a microflow

From the top:

  • The name of the motion, “Review” is shown here.
  • Participants and their roles, with the colors showing the RACI role types. Click on the people images or avatars to find out more about them.
  • Motion description, specific to that motion. The description is added in by the Winflow owner.
  • Work items shown by the number. If there’s only one, you’ll see the name. Click that box to access work items or find out more about them.
  • Comments from participants, specific to each motion. Click to read comments.
  • Begin and end dates, and how much time is left.
  • Relative progress, as measured by time between begin and end dates.

Organizations

While Winflows can be all kinds of combinations of motions and people and work items desired – and can be changed at any time – organizations stay. They can be preexisting or you can build your own community around certain goals. You can include anyone by inviting them on the edit panel. They can be companies, families, or school committees. Toggle between organizations in the top left corner to see notifications, Winflows and people associated with that organization.

Creating your first Winflow

Select “New Winflow” in the left panel, then click the +Create button.

Start with selecting a work item from your Dropbox or Google Drive, it can be any kind of file. Note that Bipronum is entirely cloud-based so work items need to be stored online and accessible by everyone. Check permissions before adding to your Winflow.

Now, start your Winflow with one of the 11 motions shown. A hover will show you what each helps you achieve. With the first one in place, you have the outline of a Winflow! Then keep adding from the edit panel on the right until you have what you want:

  • All work items needed; can also be a single folder location to gather files into.
  • All motions, in the right order, with the right deadlines.
  • All people in the right roles. Invite any that are not there yet.

A draft of your Winflow will automatically be saved but no one will see it or be invited to participate until you click the “Start” button. You can do that now or later. Note that you won’t be able to start until your work items, roles, and timelines are filled in but you can edit these things anytime. When you do start, the Winflow will be active and everyone will receive an email invite. They will be able to see the entire Winflow and receive important alerts.

Additional features

At any time, a duplicate can be made of a Winflow, or they can be saved as an organizational template. Click on Edit and find these options at the bottom of the panel, as shown below.

Bipronum is more than a way to organize, it’s where you create work success together with others. As a system of record, the Logbooks lets you see what actions have been taken throughout the Winflow. Click on Log to access it. We are working on a Blockchain option for verifying actions and wins – truly protecting your work with the strongest armor.

The global search and settings menus are not yet functional. Click on the profile icon to:

  • Access this Mini-Tutorial
  • Upload a picture for your profile
  • Read Bipronum’s Privacy Policy

  • The Beta Participation Agreement detailing the Terms of Use
  • Sign out of your account

Frequently Asked Questions (FAQ)

What are the 11 motions?

CreateCreate from an empty file, or fill out a template. Authors help with inputs or edits. Output is draft material.
ReviewReview of a draft or file, with a request for feedback. Output is a reviewed material.
ApproveMaterial is shared to be approved formally. Output is approved material.
Pass gateMultiple contributors provide material which is approved to proceed to the next process step.
InformMaterial is shared and confirmed viewed by receivers.
SignFormal signing of an agreement by one or more parties.
Individual actionA specific task is done as part of a larger process, made visible to all.
NegotiateTwo parties negotiate an agreement. Optionally, a subject matter expert helps facilitate.
Form action planJointly create an action plan to coordinate and approve to-dos.
Implement action planTeam members implement and track multiple to-dos.
Fact gatheringTeam members collect facts or inputs related to a given topic.

What does private beta mean?

“Private” means that it’s not for everyone yet, purely by invite only. “Beta” refers to the software not being ready for public release. Users understand that we’re testing the product, there may be bugs or functionality that is not yet complete, and we reserve the right to limit sharing per our terms of use.

Will I get software updates?

Yes. Bipronum is an online product, or software-as-a-service (SaaS). Updates will happen automatically, and we’ll let you know when things have changed. You don’t have to install anything or keep it up-to-date yourself.

Do you want feedback?

Yes. We need and want your feedback! Let us know what you expect to do that you can’t, what you don’t understand or can’t figure out how to do, and anything else that you think would improve the experience. We’re continually improving and will incorporate as much of your feedback as possible.

What about security?

We have a strict privacy policy. We agree with recent efforts to have more safeguards rather than less, and our goal is nothing less than the best overall protection possible. However initially it may take time for us to be able to comply to all kinds of verifications, and you should be aware of that.

Can I get help if I need it?

We have a customer support team ready for your signal. Please email us at help@bipronum.com.

Thanks for trying out Bipronum!