Bipronum | Mini-tutorial and FAQ
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Mini-tutorial and FAQ

Bipronum is the drag-and-drop workspace that engages people across organizations to complete work and collect wins.

Welcome to a place where everything is made of motion blocks. Bipronum is about using combinations of motions that represent common business activity to engage and go on work journeys with others. It is a world that you control and manipulate.  In Bipronum, the business universe is your playground. The only limit is your imagination – and of course the work objective at hand.

Freedom and flexibility are by design, this is your gig.

Any kind of work can be completed, including:

  • Making a deal, from proposals and presentations, to contracts and signatures
  • Finalizing marketing assets, from creative brief to technical spec and beyond
  • Registration with a government agency, from template to review and submission
  • Getting a funding proposal approved, from detailed worksheet to spending plan
  • Closing a real estate transaction, from offer to inspection to signing on the dotted line
  • Settling a legal case, from discovery to accepting the offer, and all the documents are gathered into a folder
  • Finally getting direction into the school PTA processes
  • … and anything else you can think of

When you assemble a Winflow out of motion blocks, you’re organizing people to complete work and actions that will ensure the deal, agreement, transaction, asset, or assignment gets done. Here, people engage together on a brief journey to success.

They don’t have to be a team, work at the same company, or agree to be part of a group or channel. They don’t necessarily even communicate with one another. They simply come together based on your request and do their part. It’s that simple.

Winflows organize people to succeed

Winflows are made up of motion blocks (in the product called microflows) that each represent a milestone on the way to the overall Winflow success (what each achieves is listed in the FAQs, and is also shown in the product). The 11 motion blocks provided include all the people roles and actions needed for a specific outcome or milestone, and account for about 80% of the work we do with others. Work items, people, and timelines are filled in, until the Winflow has everything defined and is ready to be started.

Remember, Winflows are super flexible. You can build them any way you want, and you can change them at any time, because work and conversations also change. Move the blocks around as you need. Try out combinations to find the most effective. Show your smarts, seek out the combination that is most effective, that everyone likes. Bipronum is made for discovery, innovation and optimization through repeat. From the simplest tasks to the grandest transactions, you can assemble, customize, or innovate new Winflows to get anything done, quicker and easier. Create opportunities that were never there before!

Assigning people to roles

Winflows always have an owner and the invited people. Only owners can make big changes like adding or deleting motions, changing timelines, deleting people. But everyone can add further people and change people’s roles, e.g. if they need to delegate work to someone else.

Those are the roles specific to each motion. But not all roles are the same. You may know RACI-role types from project management systems. They really help show what to expect from whom (we use 3 of the 4), and Bipronum uses color-coding to highlight each type:

  • orange / R: the responsible people, the heroes, the ones that are actively doing or contributing something
  • blue / A: the accountable person for a motion, the one who is seeing this particular motion through. If you have questions, he/she is the one to ask
  • green / I: the informed people, the ones that need to know, but aren’t actively contributing

This way, you can quickly see who’s doing what, and which RACI type they are.

Work colleagues, customers or clients, partners, friends and family – there’s no limit to who can, and perhaps should be included.

Winning

Why they are called Winflows. What it’s all about! And of course being able to save time and energy, provide better customer service etc.

When people complete their actions, their color as part of the motion changes to gold. And when everyone needed has completed their action, the motion closes and gets a gold icon to signify what has been achieved together, e.g. to show that there is now a draft, or a reviewed or signed document. Finally when all motions are done, the whole journey becomes a success.

Hooray!

The essential elements of a microflow

From the top:

  • What motion this is. Here “Review”
  • People and their roles, with the colors showing the RACI role types. You click on them to find out more about them
  • Motion description, which is specific to each microflow
  • ork items. How many; if only one, the name. You click on the box to access them or find out more about them
  • Comments from participants, specific to each microflow
  • Begin and end dates, and how much time is left
  • Relative progress, as measured by the time between begin and end dates

Organizations

While Winflows can be all kinds of combinations of motions and people and work items desired – and can be changed at any time – organizations stay. You build your own little communities or sets of people around certain topics. Be inclusive! Really get everyone involved that should be there. People create the organizations they want over time, like for their companies, families, school PTAs, whatever. You toggle between organizations in the top left corner. The notifications, Winflows, and people are sorted by these organizations.

Creating your first Winflow

You select “New Winflow” in the left panel, then click the +Create button.

Start with selecting a work item from your Dropbox or Google Drive, it can be any kind of file. Note that Bipronum is entirely cloud-based so work items need to be stored online and accessible by everyone. Check permissions before adding to your Winflow.

Now, start your Winflow with one of the 11 motions shown. A hover will show you what each helps you achieve. With the first one in place, you have the outline of a Winflow! Then keep adding from the edit panel on the right until you have what you want:

  • All work items needed; can also be a single folder location to gather files into
  • All motions, in the right order, with the right deadlines
  • All people in the right roles. Invite any that are not there yet

A draft of your Winflow will automatically be saved but no one will see it or be invited to participate until you click the “Initiate” button and you do that now or later. Note that you won’t be able to start until your work items, people, and timelines are filled in. But remember, you can edit these things anytime. When you trigger, the Winflow will be active, everyone will receive an email invite to the motion, and will be able to see the entire Winflow and important alerts.

What you might have missed

At any time a duplicate can be made of a Winflow, or they can be saved as an organizational template. To be found in the edit panel, right at the bottom.

Logbook: Bipronum is more than a way to organize, it’s where you book work success together with others. So it can be the system of record, here you can see what actions have been taken. In the future, this will show more readable. We are working on a Blockchain option for verifying actions and wins – truly protecting your work with the strongest armor.

The global search and settings menus are not yet functional. The help menu allows viewing of this tutorial. The personal profile menu gives access to:

  • The Beta Participation Agreement detailing the terms of use
  • The Privacy Policy
  • Log out

Frequently Asked Questions (FAQ)

What are the 11 currently available motion blocks (microflows)?

CreateCreate from an empty file, or fill out a template. Authors help with inputs or edits. Output is draft material.
ReviewReview of a draft or file, with a request for feedback. Output is a reviewed material.
ApproveMaterial is shared to be approved formally. Output is approved material.
Pass gateMultiple contributors provide material which is approved to proceed to the next process step.
InformMaterial is shared and confirmed viewed by receivers.
SignFormal signing of an agreement by one or more parties.
Individual actionA specific task is done as part of a larger process, made visible to all.
NegotiateTwo parties negotiate an agreement. Optionally, a subject matter expert helps facilitate.
Form action planJointly create an action plan to coordinate and approve to-dos.
Implement action planTeam members implement and track multiple to-dos.
Fact gatheringTeam members collect facts or inputs related to a given topic.

What does private beta mean?

“Private” means that it’s not for everyone yet, purely by invite only. “Beta” refers to the software not being ready for public release. Users understand that we’re testing the product, there may be bugs or functionality that is not yet complete, and we reserve the right to limit sharing per our terms of use.

Will I get software updates?

Yes. Bipronum is an online product, or software-as-a-service (SaaS). Updates will happen automatically, and we’ll let you know when things have changed. You don’t have to install anything or keep it up-to-date yourself.

Do you want feedback?

Yes. We need and want your feedback. Let us know what you expect to do that you can’t, what you don’t understand or can’t figure out how to do, and anything else that you think would improve the experience.   

We’re continually improving and will incorporate as much of your feedback as possible.

Can I get help if I need it?

We don’t have a customer support team yet, but we want to help. Please email us at info@bipronum.com. You might hear from marketing, an engineer or the CEO!

Thanks for trying out Bipronum!